Validate Scope is the official process of accepting finished project deliverables. scope validation in project management ( PMP) approach provides objectivity to the acceptance process, increasing the likelihood of final product, service, or result acceptance by validating each deliverable. This procedure is repeated at regular intervals during the project as needed. Figure following depicts the inputs, tools, procedures, and outputs of this process.
After the Control Quality process is done, the verified products are looked over with the customer or sponsor to make sure they were finished to their standards and that the customer or sponsor has officially accepted them. The validation and final acceptance steps are based on the results of the Planning steps in the Project Scope Management Knowledge Area, such as the requirements documentation or the scope baseline, and the work performance data from the Execution steps in other Knowledge Areas.
Control Quality is different from Validate Scope in that it checks whether the deliverables are right and meet the quality standards. Validate Scope is more concerned with getting the deliverables accepted, while Control Quality is more concerned with making sure the deliverables meet the quality standards. Control Quality is usually done before Validate Scope, but the two tasks can be done at the same time if needed.
Validate Scope: Inputs
Project Management Plan
The following are some of the parts of a project management plan:
- Scope management plan
- Requirements management plan
- Scope baseline
Project Documents
It’s possible to use the following project documents as inputs for this process:
- Lessons learned register
- Quality reports
- Requirements documentation
- Requirements traceability matrix
Verified Deliverables
Verified deliverables are project deliverables that have been finished and checked by the Control Quality process to make sure they are right.
Work Performance Data
Amount of compliance with requirements, number of nonconformities, severity of nonconformities, or the number of validation rounds done in a certain amount of time are all examples of work performance data.
Validate Scope: Tools And Techniques
Inspection
Inspection includes tasks like checking, validating, and measuring to see if work and deliverables meet standards and criteria for product acceptance. Checks are also known as reviews, walkthroughs, and product reports. These different words have different and unique meanings in some situations.
Decision Making
If you want to use voting as an example of making a choice in this process, you can. The project team and other parties who are involved in the validation use voting to come to a decision.
Validate Scope: Outputs
Accepted Deliverables
When deliverables meet the acceptance standards, the customer or sponsor signs off on them and says they are good to go. When the official paperwork from the customer or sponsor is received and confirms that the products have been accepted by all stakeholders, it is sent to the Close Project or Phase process.
Work Performance Information
There is information about project success in work performance information, like which deliverables have been accepted and why, as well as which ones have not been accepted.
Change Requests
The completed deliverables that have not been officially accepted are written down, along with the reasons why they have not been accepted. For fixing bugs, those products might need a change request. The Perform Integrated Change Control method takes care of reviewing and accepting the change requests.
Project Documents Updates
Because of validate scope ( PMP ) process method, project documents like, but aren’t limited to, the following may be updated:
- Lessons learned register
- Requirements documentation
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