Monitor and Control Project Work is the process of tracking, reviewing, and reporting the overall progress to meet the performance objectives defined in the project management plan ( PMP). The best things about this process are that it lets everyone involved know where the project stands right now, what steps were taken to fix any performance problems, and what the project will look like in the future, including estimated costs and schedules. The project as a whole goes through this process. Below is a picture of the Monitor and Control Project Work process’s inputs, tools and Techniques and outputs.
Monitor And Control Project Work: Inputs
Project Management Plan
When you watch over and manage project work, you have to look at every part of it. This process can use any part of the project management plan as an input.
Project Documents
It’s possible to use the following project documents as inputs for Monitor and Control Project Work process ( PMP ):
- There is information about assumptions and limits that are affecting the project in the assumption log.
- Based on estimates, you can figure out how to handle differences by looking at the statement “Basis of estimates.”
- The cost forecasts are used to see if the project is within its budget tolerances and to find any changes that need to be made. They are based on how well the project has done in the past.
- The issue log keeps track of who is responsible for fixing certain problems by a certain date.
- The lessons learned register might have details on how to deal with differences in a good way, as well as steps to fix and stop problems.
- The milestone list shows when certain events are supposed to happen and can be used to see if they have.
- Quality reports
- The risk register keeps track of threats and chances that have come up during the project’s execution.
- There is information about both the general project risks and specific individual risks in the risk report.
- Schedule forecasts
Work Performance Information
As work is done, information about how well it was done is collected and sent to the managing processes. We match the work performance data with parts of the project management plan, project documents, and other project variables to get information about work performance. This comparison shows how well the job is going.
The project management plan sets clear performance standards for scope, schedule, price, and quality right from the start of the project. Controllers collect performance data during the project and compare it to the plan and other factors to give an idea of how the work is going.
Agreements
There are terms and conditions in a procurement agreement, and the buyer may add other things that they want the seller to do or provide. If the project outsources some of its work, the project manager must keep an eye on the contractor’s work to make sure that all the deals are in line with the project’s needs and the company’s buying rules.
Enterprise Environmental Factors
Among other things, the following Enterprise Environmental Factors in the business world can affect the Monitor and Control Project Work process ( PMP) :
- Project management information systems
- Infrastructure
- Stakeholders’ expectations and risk thresholds
- Government or industry standards
Organizational Process Assets
The following Organizational process assets can have an effect on the Monitor and Control Project Work process:
- Organizational standard policies, processes, and procedures;
- Financial controls procedures
- Monitoring and reporting methods;
- Issue management procedures defining issue controls, issue identification, and resolution and action item tracking;
- Defect management procedures defining defect controls, defect identification, and resolution and action item tracking; and
- Organizational knowledge base, in particular process measurement and the lessons learned repository.
Monitor And Control Project Work: Tools And Techniques
Expert Judgment
You should look at the information and experience of people or groups who are experts in the following areas:
- Earned value analysis,
- Interpretation and contextualization of data,
- Techniques to estimate duration and costs,
- Trend analysis,
- Technical knowledge on the industry and focus area of the project,
- Risk management, and
- Contract management.
Data Analysis
You can use the following data analysis methods, but they are not limited to them:
- Alternatives analysis.
- Cost-benefit analysis
- Earned value analysis.
- Root cause analysis.
- Trend analysis.
- Variance analysis.
Decision Making
You can make decisions in a number of ways, such as by voting, but not only that. Voting can include making choices based on majority, consensus, or plurality.
Meetings
People can meet in person, online, in a structured setting, or informally. They might include people on the project team and other people who have a stake in the project if it makes sense. User groups and review meetings are two types of meetings, but there are many more.
Monitor And Control Project Work: Outputs
Work Performance Reports
It is possible to combine, record, and send work performance information in both paper and electronic form in order to raise awareness and prompt choices or actions. For making decisions, taking steps, or becoming more aware, work performance repositories store information about work performance in a physical or digital way. The project communications management plan spells out how to send them to the people who have a stake in the project.
Change Requests
When real results are compared to what was planned, change requests may be made to add to, change, or remove from the project’s scope, the product’s scope, quality requirements, schedule or cost baselines. For change requests, it may be necessary to gather and write down new needs. Changes can affect the deliverables, project papers, or project management plan. The Perform Integrated Change Control method handle and decide what to do with change requests. Some changes that might happen are, but aren’t limited to:
- Corrective action
- Preventive action
- Defect repair
Project Management Plan Updates
People in the company have to fill out a change request for any changes they want to make to the project management plan. Any modifications found during the Monitor and Control Project Work step could have an impact on the complete project management plan.
Project documents Updates
Because of this method, project documents like, but aren’t limited to, the following may be updated:
- Cost forecasts
- Issue log
- Lessons learned register
- Risk register
- Schedule forecasts
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