Develop Project Team is a process for improving project performance by improving team members’ skills ( team growth ), how they work together, and the general team environment and building teams at work. The main benefit of this process is that it leads to better teamwork, better interpersonal skills and competencies, motivated employees, less employee turnover, and better project success overall. The project as a whole goes through this process.
The images below show the process’s inputs, tools and methods, and outputs.
Develop Team: Inputs
Project Management Plan
The resource management plan is one of the parts of a project management plan, but it’s not the only one. Because of team performance reviews and other types of project team management, the resource management plan tells you how to credit project team members, give them feedback, give them more training, and punish them. The criteria for judging the team’s success may also be part of the plan for managing resources.
Project Documents
It’s possible to use the following project documents as inputs for team growth process:
Lessons learned register
You can use what you learned earlier in the project to improve team success in later stages of the project.
Project schedule.
The project schedule. shows when and how to train the project team and help them gain the skills they’ll need at different stages. You can see if you need team development plans based on any changes that happen during the job.
Project team assignments
Assignments for project teams List the jobs and responsibilities of each team member.
Resource calendars
Resource calendars show when people on a project team can do things that help the team work together better. It also shows that the team is available for the whole job.
Team charter
The team charter is where the rules for how the team should work are written down. It is the team’s operating guidelines and ideals that set the rules for how they will work together.
Enterprise Environmental Factors
Among other things, the following things in the Enterprise Environmental Factors can affect the Develop Team process:
- Human resource management rules about hiring and firing employees, reviewing their work, keeping records of their training and growth, and giving them praise and rewards;
- Team member skills, competencies, and specialized knowledge; and
- Geographic distribution of team members
Organizational Process Assets
Some corporate process assets that can affect the Develop Team process are the lessons learned repository and information about the past.
Develop Team: Tools And Techniques
Colocation
Colocation means putting many or all of the busiest project team members in the same place to help them work better together and team growth. it can be short-term, like during highly important parts of the project, or it can last the whole thing. There may be a team meeting room, a place to post schedules, and other conveniences that make it easier for people to talk to each other and feel like they are part of a group as part of colocation strategies.
Virtual Teams
Working with virtual teams can be helpful because they can use more skilled workers, cut costs, and make it easier for team members to get in touch with providers, customers, and other important people. With the help of technology, virtual teams can set up an online workspace where they can share files, talk about problems in threaded chats, and keep a team calendar.
Communication Technology
Communication technology is an important part of helping both colocated and virtual teams grow as a unit. It makes the colocated team work better together and helps the virtual team understand each other better, especially those who work in different time zones. When it comes to information technology, the following are some examples:
- Shared portal
- Video conferencing
- Audio conferencing
- Email/chat.
Interpersonal And Team Skills
For develop project team process, you can use the following interpersonal and team skills, but not just those:
Conflict management.
To get a high-performing team, the project manager needs to handle disagreements quickly and in a helpful way.
Influencing
This process uses the skill of getting important and relevant information to deal with big problems and come to an agreement while keeping trust between everyone.
Motivation
Giving someone a reason to do something is what motivation is. Giving teams the power to make decisions and pushing them to work alone will keep them motivated and help in team growth.
Negotiation
When team members can’t agree on what the project needs, they negotiate. Negotiation can help team members trust each other and get along and help in building teams at work.
Team building.
Team building means doing things with your team that make them get along better with each other and make the workplace more collaborative and friendly. You can include a 5-minute team-building activity in a status review meeting, or you can have a properly run event away from the office to improve relationships between people. The goal of activities that build teams is to help each person of the team work better with others.
Team-building activities are especially helpful when people on the team work from different places and don’t get to see each other often. Activities and conversations that aren’t official can help build trust and make working relationships better. Working on building your team is important at the start of a project, but it should be an ongoing process.
At some point, things will change in a project setting. To handle these changes well, you may need to keep or start develop project team . The project manager should always keep an eye on how the team works and what they’re doing to see what needs to be done to stop or fix problems.
Recognition And Rewards
Recognizing and praising good behavior is an important part of building a team. This is the process of coming up with the original plan for paying people. That person will only respond to rewards that meet a need that person values. When you’re managing a project team, you make decisions about rewards, either officially or informally. Recognition and awards should take cultural differences into account.
People are motivated when they think they are important to the company and that their worth is shown by the benefits they receive. Most of the time, money is seen as a tangible part of any award system. However, rewards that can’t be seen or touched may work just as well or even better. The main things that drive most project team members are the chance to learn, get things done, feel valued, and use their professional skills to take on new tasks. One good thing that project managers can do is to praise the team at different points during the project, instead of just when it’s over.
Training
To improve the skills of the project team members, training includes all tasks. Formal or casual training is both possible. Some types of training are in-person, online, computer-based, on-the-job training from another member of the project team, guidance, and coaching. If people on the project team don’t have the right management or technical skills, they can learn them as they work on the project. The resource management plan lists when and how training will happen. People learn things without planning to because they watch, talk, and get feedback on their work as they lead a project team. The project budget could cover the costs of training, or the group doing the work could pay for it if the new skills could be useful on future projects. Trainers from inside or outside the company can do it.
Individual And Team Assessments
Tools for evaluating individuals and teams help the project manager and the team see their strengths and flaws. These tools help project managers figure out what their team members want, how they make choices, how they interact with others, and how they process and organize information and team growth. A variety of tools are available, including focus groups, structured interviews, ability tests, and polls that ask about attitudes. With these tools, team members can better understand, believe, commit to, and talk to each other, which can make the team more productive throughout the project.
Meetings
Discussions and actions on important issues for team development happen in meetings. The project lead and the project team will be there. Meetings can be project orientation meetings, team-building meetings, or team growth meetings, among other types.
Develop Team: Outputs
Team Performance Assessments
As part of attempts to improve the project team, like training, team building, and colocation, the project management team evaluates the team’s performance in formal and informal ways. Team development activities and tactics that work should help the team do better, which makes it more likely that project goals will be met.
Indicators of a team’s success could include the following:
- Improvements in skills that help people do their jobs better,
- Improvements in skills that help team members work together more effectively,
- Reduced staff turnover rate, and
By evaluating the team’s general performance, the project management team can figure out what training, coaching, mentoring, help, or changes the team needs to do better. In addition, finding the right or necessary tools to make the improvements found in the assessment should also be part of this.
Change Requests
If change requests come up during the Develop Team process or if suggested corrective or preventive actions affect any part of the project management plan or project documents, the project manager must make a change request and follow the Perform Integrated Change Control process.
Project Management Plan Updates
People in the company have to fill out a change request for any changes they want to make to the project management plan. Parts of the project management plan that might need a change request are the resource management plan, among other things.
Project Documents Updates
Because of this method, project documents like, but aren’t limited to, the following may be updated:
- Lessons learned register
- Project schedule
- Project team assignments
- Resource calendars
- Team charter
Enterprise Environmental Factors Updates
The Develop Project Team process ( building teams at work )changes things in the Enterprise Environmental Factors , like employee development plan records and skill assessments.
Organizational Process Assets Updates
The develop project team (team growth )process updates organizational process assets like training needs and employee evaluations.
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