Develop Project Charter (PMP )is the process of making a formal document that gives the project manager permission to use company resources for project activities and confirms the presence of the project. developing the project charter makes a formal record of the project, shows the organization’s dedication to the project, and makes a direct link between the project and its strategic goals. This step is either done only once or at set times during the job. Below is a picture of the process’s inputs, tools and methods, and outputs.
Develop Project Charter (PMP ) : Inputs
Business Documents
You can find out about the project’s goals and how it will help the business reach its goals in the business case and the benefits management plan. The business documents are made before the job starts, but they are still looked over from time to time.
Business case
The business document that is most often used to make the project charter is the approved business case or something similar. The business case gives the necessary business information to see if the expected results of the project are worth the money that needs to be spent on it. Usually, managers or leaders above the project level use it to make decisions. The business need and the cost-benefit study are usually part of the business case to support the project and set its limits. To find out more about the business case, One or more of the following things lead to the creation of the business case:
- Market demand
- Organizational need
- Customer request
- Technological advance
- Legal requirement
- Ecological impacts
- Social need
From the business documents, developing the project charter gets the information it needs for the project. Since the business documents are not project documents, the project manager does not change or update them. However, the project manager may make suggestions.
Agreements
Agreements spell out the main goals of a project from the start. Contracts, memorandums of understanding (MOUs), service level agreements (SLAs), letters of agreement, letters of intent, spoken agreements, emails, and other types of written agreements are all examples of agreements. If you are working on a job for someone outside your company, you will usually need a contract.
Enterprise Environmental Factors
Among other things, the following business setting factors can affect the creation of a project charter:
- Standards set by the government or a business, such as quality standards, safety standards, work standards, and product standards Legal and regulatory rules and/or standards,
- Conditions in the market,
- Culture of the organization and the political situation,
- Organizational governance framework is a planned way to manage, direct, and coordinate people, policies, and processes to achieve the strategic and operational goals of an organization.
- Stakeholders’ expectations and risk levels are also important.
Organizational Process Assets
The following Organizational process assets can have an effect on the Develop Project Charter process:
- standard policies, processes, and routines for the organization;
- portfolio, program, and project governance framework (functions and methods for guidance and making decisions);
- ways of tracking and reporting;
- Templates
- historical information and lessons learned repository (for example, project records and documents, details about how earlier projects were chosen, and details about how well they were carried out).
Develop Project Charter ( PMP ): Tools And Techniques
Expert Judgment
Expert judgment is when someone makes a decision based on their knowledge and experience in a certain field, application, business, etc., that is relevant to the task at hand. Anyone or any group with the right education, information, skills, experience, or training can offer this kind of expertise.
People or groups with training or specific knowledge in the following areas should be considered for this process:
- Organizational strategy,
- Benefits management,
- Technical knowledge of the industry and focus area of the project,
- Duration and budget estimation, and
- Risk identification.
Data Gathering
For developing the project charter process, you can use the following data-gathering methods, but they are not limited to them:
Brainstorming
People use this method to quickly come up with a list of thoughts. There is a supervisor who runs the session in a group setting. Brainstorming has two parts: coming up with ideas and analyzing them. Participants in brainstorming sessions can share information, solutions, and ideas with the project charter’s authors, as well as with other team members and experts in the field.
Focus groups
Focus groups are an easier method to find out about things like perceived project risk, success criteria, and other topics than one-on-one interviews. They bring together partners and subject matter experts.
Interviews
Interviews are a way to get information from peers about high-level needs, assumptions or limits, approval criteria, and other things by talking to them directly.
Interpersonal And Team Skills
Some interpersonal and team skills that can be useful for Develop Project Charter ( PMP ) process are the following:
Conflict management.
Stakeholders can agree on the goals, success criteria, high-level standards, project description, summary milestones, and other parts of the charter with the help of conflict management.
Facilitation
The skill of facilitation is being able to lead a group to a good choice, solution, or conclusion. A facilitator makes sure that everyone can effectively participate, that everyone understands what was said, that all contributions are taken into account, that everyone agrees on the project’s decision process and the final conclusions or results, and that the actions and agreements that were reached are properly handled afterward.
Meeting management
Managing a meeting means making the schedule, making sure that each key stakeholder group has a representative, and writing up and sending the follow-up actions and minutes.
Meetings
Key partners meet to set the project’s goals, define its success criteria, and come up with its key deliverables, high-level requirements, summary milestones, and other summary information.
Develop Project Charter: Outputs
Project Charter
The project charter is the official paper from the person who started the project or the sponsor that says the project can happen and gives the project manager permission to use company resources for project activities. develop project charter (pmp ) lists the main details about the project and the thing, service, or outcome that the project is meant to create, like :
- Project purpose;
- Measurable project objectives and related success criteria;
- High-level requirements;
- High-level project description, boundaries, and key deliverables;
- Overall project risk;
- Summary milestone schedule;
- Preapproved financial resources;
- Key stakeholder list;
- Project approval requirements (i.e., what constitutes project success, who decides the project is successful, and who signs off on the project);
- Project exit criteria (i.e., what are the conditions to be met in order to close or to cancel the project or phase);
- Assigned project manager, responsibility, and authority level; and
- Name and authority of the sponsor or other person(s) authorizing the project charter.
In simple terms, developing the project charter makes sure that everyone involved in the project knows what their jobs and responsibilities are and what the main deliverables and milestones are.
Assumption Log
Prior to starting a project, the business case usually lists high-level strategy and operational assumptions and constraints. These will then make their way into the project charter. As the project goes on, lower-level activity and task assumptions are made, like when technical specifications, estimates, the timeline, risks, and other things are set. During the life cycle of a project, the assumption log is used to keep track of all assumptions and limits.
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